Carrying out collection, transit, and delivery with the correct procedure is essential to comply with current regulations. Below is a practical roadmap for those who need to transport clinical samples, diagnostics, and related materials, without covering storage.
1) Pre-collection: correct classification and approved packaging
- Shipment classification: confirm whether the material fits as
• UN 2814 (Infectious substance, affecting humans — Category A),
• UN 2900 (Infectious substance, affecting animals only — Category A),
• UN 3373 (Biological substance, Category B), or exempt specimen (human/animal).
The correct class defines packaging, marking, and handling requirements. - Approved packaging (triple packaging): leak-proof primary receptacle, leak-resistant secondary packaging, and rigid outer packaging; apply IATA DGR / PI 620 for Category A (UN 2814/UN 2900) and PI 650 for Category B (UN 3373).
- Labeling and identification: apply the correct markings (e.g., UN 3373, when applicable) and complete addressing on the outer package. If dry ice is used, also mark UN 1845 (Dry Ice) and indicate the net mass on the outside of the package.
- Dry-ice planning (when needed): size the mass for the expected route time and consider replenishment points on longer transits.
2) Collection: preparation at origin
- Check approved packaging and the integrity of the package.
- Record the mass of dry ice applied (when required by the protocol).
- Define a collection window to match the route and reduce time outside the laboratory/health facility.
3) Transit: execute as planned
- Route compatible with deadlines and the shipment profile, avoiding unnecessary transfers when possible.
- Dry-ice replenishment when planned.
- Clear communication: status updates agreed in advance with the customer.
4) Delivery: confirmation at destination
- Deliver to the correct location within the agreed window.
- Visual integrity check of the package and closure per the customer’s protocol.
Common errors that compromise safety (and how to avoid them)
- Incorrect classification: confirm UN 2814 / UN 2900 / UN 3373 / exempt before any preparation.
- Using non-approved packaging: adopt triple packaging per PI 620 (Category A) or PI 650 (Category B).
- Underestimating dry-ice needs: size the mass before collection and plan replenishments when route duration requires it.
- Incomplete labeling: apply correct markings (including UN 1845 and dry-ice mass, when applicable) and ensure recipient data are legible on the outer package.
What to ask your transport partner (quick checklist)
- Which classification applies to my shipment (UN 2814 / UN 2900 / UN 3373 / exempt)?
- Which approved packaging will be used (PI 620 or PI 650, as applicable)?
- What dry-ice mass is planned at collection, and will there be replenishment points if needed?
- Does the defined route meet the agreed timeline and conditions for my shipment?
Safelab — your trusted partner for transporting biological material
With over 20 years of expertise and more than 1 million transports of biological materials completed, Safelab coordinates correct classification, approved packaging, dry-ice provision at collection, proper labeling, and schedule-aligned execution from origin to destination.
Talk to our team to receive a clear plan with the applied classification, recommended packaging, the appropriate dry-ice quantity for your route, and a pickup/delivery schedule aligned with your protocol.
